Procedure for conversion of Public Limited to Private Limited
Prepare notice of board meeting and pass the requisite resolution(s).
Prepare draft minutes of the board meeting and circulate, within in a period of fifteen days.
Convene general meeting and pass special resolution for alteration of articles of association and conversion of company from public company to private company.
Prepare draft minutes of shareholders meeting and for finalisation, send the draft minutes to the chairman of that meeting.
File e-Form MGT-14 along with attachments within the Registrar of Companies within 30 days of passing of special resolution.
Prepare an advertisement in the Form INC 25A a draft of which was approved in board meeting.
File an application under second proviso to sub-section (1) of section 14 for the conversion of a public company into private company in e-form RD-1 along with the requisite fee with the requisite documents.
Make arrangement for the information/documents called by the Regional Director and after rectifying the discrepancies, re-submit such application within a period of fifteen days in e-form No. RD-GNL-5.
The order conveyed by the Regional Director shall be filed by the company with the Registrar of Companies in e-Form No. INC-28 within fifteen days from the date of receipt of approval along with requisite fees and order.
File e-form INC-27 with all attachments with the Registrar of Companies within 15 days of receiving of order from Regional Director for getting fresh Certificate of Incorporation in the name of private limited company.
The Registrar of Companies will issue fresh Certificate of Incorporation in Form INC-25 with new name.
Intimate all the concerned authorities like banks, tax authorities, state government authorities, etc. about such status change and arrange new Permanent Account Number card of the company in the new name.
Arrange new Permanent Account Number card of the company with new name.